Woking Gymnastics Club (WGC) Updated April 2026.

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Read below, or download as a PDF.

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1. Membership & Eligibility

Pay Monthly Squad and Recreational Gymnastics

• All gymnasts must hold current British Gymnastics (BG) membership and Woking Gymnastics Club (WGC) membership to attend classes.

• WGC membership is non-refundable.

• Gymnasts may be prevented from participating if class fees or membership are unpaid.

• Gymnasts must be suitably dressed for training, with long hair tied back.

• No jewellery, watches, or piercings may be worn in the gym, as these present a safety risk and may invalidate BG insurance.

• Parents/carers must notify WGC of any changes to medical conditions, health, contact details, or address.

 

Pay As You Go (PAYG) Classes

• Valid BG membership is required for adult, drop-in, and home education PAYG classes.

• BG membership is not required for under-5 PAYG sessions.

• Participants will not be permitted to take part without proof of valid BG membership where required.

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2. Class Booking & Fees

Pay Monthly Members

• On joining, members must complete an online enrolment form and set up a Direct Debit mandate per individual gymnast (siblings require separate mandates).

• Maintaining a valid Direct Debit retains class or squad place and club membership. Failure to do so may result in removal from a class or squad.

• Fees and membership are collected monthly in advance as follows:

  • Squad gymnasts: training fees, membership, and chalk collected over 12 equal monthly payments.

  • Other pay-monthly gymnasts: training fees over 11 payments (August excluded); membership over 12 payments.

• Fees and membership may be prorated when joining mid-month.

• WGC does not offer refunds, make-up sessions, or additional classes for missed sessions.

• If a class place is cancelled and re-enrolment requested, the gymnast may need to be placed on a waiting list until space is available.

• As a registered charity, WGC reserves the right to recover unpaid fees. Members experiencing difficulty should contact the Club Finance Manager.

 

PAYG Classes

• All PAYG sessions must be paid in advance.

• Pre-booking via the WGC website is encouraged. Walk-ins are accepted only if spaces are available.

• No refunds or make-up sessions are offered for missed PAYG or adult subscription classes.

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3. Cancellations – Pay Monthly Members

• Training fees and membership operate on a rolling monthly basis.

• Written notice is required to cancel.

• Fees and membership already paid are non-refundable.

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4. Attendance, Supervision & Facilities

• Children must be dropped off and collected in person at reception.

• Children must not be instructed to meet parents in the car park.

• Parents/guardians are not permitted in the gymnasium.

• If a child cannot use the toilet unaided, a parent/guardian must remain on site.

• No food or drink is permitted in the gymnasium.

• WGC is not responsible for lost, stolen, or damaged property.

• Lost property is stored unguarded and disposed of periodically.

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5. Injury, Illness & Class Changes

• Where injury or illness prevents attendance for more than three consecutive weeks, parents may apply for a class fee credit of up to six weeks (membership remains payable).

• A doctor’s note is required.

• WGC may recommend movement to an alternative class where appropriate. Any fee

change will be communicated in advance.

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6. Adults Only (18+)

• Adult participants must be 18+ and hold valid BG membership.

• Only BG insurance is accepted.

• By attending, participants confirm they are fit to exercise.

• Alcohol consumption before or during classes is prohibited.

• Equipment must be used appropriately and returned after use.

• Entry to the gym is permitted only at the allocated session time.

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7. Photography & Privacy

• Photography and video recording by members, parents, or spectators is not permitted in the gym unless authorised by the club.

• Unauthorised recording or sharing may result in membership termination.

• WGC processes personal data in accordance with its Privacy Notice and UK GDPR.

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8. Safeguarding, Welfare & Behaviour

• WGC operates in line with British Gymnastics safeguarding and welfare policies.

• Welfare concerns must be reported only to the Lead Welfare Officer at welfare@wokinggymnastics.co.uk.

• WGC operates a zero-tolerance policy towards abusive, aggressive, or disruptive behaviour.

• Parents must ensure their child is medically fit to participate and declare relevant medical information.

• Qualified first aid will be provided where required.

• Participation involves an inherent level of risk, which members accept by enrolling.

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9. Exclusion & Amendments

• WGC reserves the right to exclude or permanently remove members not adhering to club policies.

• WGC may amend these Terms & Conditions from time to time. The current version will always be published on the club website.

• Membership or participation constitutes acceptance of these Terms & Conditions.

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10. Codes of Conduct (Summary)

• Gymnasts and parents are expected to behave respectfully at all times. Bullying, discrimination, abuse, or threatening behaviour will not be tolerated.

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11. Data Handling & Privacy

• WGC processes personal data for membership administration, safeguarding, insurance, competition entry, and legal purposes.

• Personal data may include contact details, dates of birth, medical information, attendance records, images, and competition data.

• Medical and safeguarding data is treated as special category data and shared only on a need-to-know basis.

• Data may be shared with British Gymnastics, insurers, competition organisers, medical professionals, and safeguarding authorities where required.

• Data is kept secure and retained only for as long as necessary. Retention periods vary depending on the type of data and legal obligations.

• Full details are set out in the club’s Privacy Notice, available on the WGC website.

• By agreeing to these Terms & Conditions, you acknowledge WGC’s data handling practices.

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